Hire a Dedicated GoHighLevel Expert for Your Gym or Studio
Stop doing it all yourself. Get a trained, experienced virtual assistant who builds funnels, automates workflows, integrates Voice AI, and manages your entire CRM — properly organized, delivered fast.
We Don't Just Do Tasks. We Build Systems.
Our VAs bring strategy, speed, and precision. Everything is managed properly and delivered in an organized way you'll love.
Fitness-Niche Expertise
Our VAs have built funnels and automations for 244+ gyms, studios, and personal trainers. They know the trial-class pipeline, the no-show recovery flow, and the retention sequence that works in this niche — no learning curve.
Fast & Organized Delivery
Every task is tracked, documented, and delivered with Loom walkthrough videos. No 'what's the status?' emails. Clean, organized work you can hand to your staff or your clients.
Strategic Partners, Not Just Taskers
Your VA proactively suggests what to automate next: the class-waitlist workflow you haven't built yet, the win-back sequence your churned members need, the review request that fires after a member's 10th class.
Zero Rework Headaches
Tired of re-explaining how your studio works to every contractor? Our VAs understand fitness-business GHL inside-out — your trial pipeline, your class cadence, your membership tiers. They get it right first time.
100% White Label
We operate entirely under your brand. On Zoom calls with your gym clients, we represent your agency. Your clients never know we exist — you get all the credit and the margin.
Scales With Your Studio
Single location? Growing to three? Adding online coaching? Start with 4 hours a day on Growth and move to full-time Power or Elite as your operation expands — no long-term contracts.
Everything You Need, One Expert Handles It
From funnels to Voice AI — your dedicated expert covers the entire GoHighLevel ecosystem and beyond.
Trial Funnel & Website Building
High-converting trial funnels, class landing pages, and studio websites inside GHL — designed to turn a click into a booked intro session.
Workflow Automations
Trial follow-up sequences, SMS reminders, no-show recovery flows, and retention nudges — all running on autopilot while you coach the floor.
Voice AI & Conversational AI
VAPI, Retell, and Closebot configuration so your AI front desk answers calls, qualifies leads, and books trials 24/7 without human involvement.
Zapier, Make & n8n Integrations
Connect GHL with Mindbody, Glofox, Wodify, PushPress, Stripe, and any other tool in your gym-tech stack for seamless two-way data flow.
CRM Setup & Member Pipelines
Lead-to-member pipeline stages, custom fields for trial status and attendance streak, lead scoring, and retention-dashboard reporting.
A2P/10DLC & SMS Compliance
Complete A2P brand registration, campaign setup, and TCPA STOP handling — so your SMS automations send legally and reliably.
Facebook CAPI, Pixel & Lead Ads
Conversion API and Pixel configuration for accurate Facebook ad attribution, plus lead form integration that pushes gym leads straight into GHL.
Membership Portals & Online Programs
Build and manage digital membership portals, online coaching programs, and gated content areas inside GHL for hybrid gym models.
Dashboard & CSS/JS Styling
Custom-branded GHL dashboards, booking forms, and confirmation pages — styled to match your studio identity using CSS and JavaScript.
Telephony & SMS Infrastructure
Twilio, Mailgun, and RingCentral configuration within GHL — so your AI caller, SMS sequences, and call routing work reliably from day one.
Member Intake & Onboarding Flows
Custom intake forms for new member health history, liability waivers, welcome sequences, and intro-class pipelines built specifically for fitness businesses.
Daily Reporting & Audits
Daily progress reports, weekly CRM audits, and Loom walkthroughs so you always know exactly what's running, what's changed, and what's next.
A Dedicated VA + A Project Manager Watching The Work
You pay up front. We hand-pick a VA. A project manager joins your Slack. Quality is monitored — every single task.
You pay first
Pick a plan, complete checkout. You're officially in the queue.
We find your VA in 1 week
We hand-pick a trained GHL specialist matched to your firm's niche and task mix. Usually live in 5–7 business days.
PM joins your Slack
A dedicated project manager is added to your Slack (or ClickUp / Asana / Trello). They monitor every conversation and task.
VA backed by our team
If your VA gets stuck on anything — a tricky webhook, a niche A2P case, a custom workflow — they ask our wider team and come back with the answer.
PM does quality reviews
PM watches client-to-VA activity and runs improvement calls with the VA. If a Loom is unclear, a workflow is slow, or quality slips — PM intervenes.
You Pay — Then We Search
The moment you complete checkout, we open the search. We don't run a paid bench; every VA is matched to a real client. You're typically live within 5–7 business days.
- Real human matching, not a faceless pool
- Niche + tool stack alignment before assignment
- Replaced free within 5 days if not a fit
- Background-checked, NDA-signed before access
One PM In Your Slack — Quality On Autopilot
A project manager is added to your Slack channel (or ClickUp / Asana / Trello — whichever you use). They see every message between you and the VA. They don't interrupt — they monitor, and step in only when quality demands it.
- Watches client → VA conversations for clarity
- Runs 1:1 calls with the VA for improvement
- Hosts quality reviews after every major task
- Feedback delivered before issues become problems
VA Connected to Our Whole Team
Your VA isn't an island. They sit inside our wider team — workflow specialists, voice-AI engineers, A2P experts, developers. If they're stuck, they ask. You get the answer fast.
- Internal team chat for VA-to-team questions
- Weekly internal training on new GHL features
- Ongoing AI tool training (Claude, VAPI, Retell, n8n)
- Senior engineer escalation for complex requests
We Train On New AI Tools — Constantly
GHL ships features monthly. AI tools (Claude, VAPI, n8n) ship weekly. We train our team on every meaningful update — so your VA is always ahead of where the platform is today, not where it was last quarter.
- Weekly internal training sessions
- Live changelog reviews every Friday
- New-tool experiments before client rollout
- Certifications maintained where vendors offer them
Your VA Proactively Suggests Ideas
Don't know what to automate next? Tell your VA your goal — they suggest the workflow. Share a rough idea — they spec it out, validate it with our team, and ship it.
- Monthly "what to automate next" recommendations
- Workflow ideas pulled from our 60+ client base
- Pilot test on a small list before full rollout
- Strategy thinking, not just task execution
Hours Tied To Your Package
You buy hours — 4/day, 8/day, or pay-as-you-go. Your VA delivers those hours every Monday–Friday. PM tracks utilization weekly so you always know what's been done.
- Growth: 4 hrs/day · ~80 hrs/month
- Power: 8 hrs/day · ~160 hrs/month
- Elite: 8 hrs/day + dev support
- Weekly utilization report from your PM
Hire Your GoHighLevel Dedicated Expert
No hidden fees. No contracts. Cancel anytime. All prices in USD.
- Funnel & Website Building
- Email & SMS Workflow Automations
- CRM Setup & Pipeline Management
- Membership & Course Creation
- Voice AI (VAPI, Retell, Closebot)
- Conversational AI Setup
- Zapier, Make & n8n Integrations
- Facebook CAPI & Pixel Setup
- Lead Form Integration
- RingCentral & Telephony
- A2P / 10DLC Registration
- Zoom Calls (Fixed Hours)
- Loom Walkthrough Videos
- Everything in Growth, plus:
- Full-Time Dedicated 8hr Support
- Advanced Workflow Automations
- Complete CRM & Funnel Audit
- Voice AI & Conversational AI Expert
- Daily Workflow Management & Reports
- Payment & Membership Setup
- Social Channels & Planner Connectivity
- Calendar, Forms & Survey Setup
- Dashboard Customization & Styling
- Zoom Calls Anytime (Business Hours)
- Proactive Suggestions & Strategy
- Everything in Power, plus:
- Custom-Coded Pages (HTML/CSS/JS)
- Custom API Integrations (Make & Zapier)
- Advanced Custom Scripts & Snippets
- WordPress + GHL Integration
- Custom Webhook & API Development
- Advanced Dashboard Styling (CSS/JS)
- Private Label / White Label Support
- GHL Add-On & Plugin Customization
- Priority Support & Fast Turnaround
- Dedicated Project Manager Included
- Complex Multi-Platform Automations
⏳ Pay-As-You-Go Hourly
Need a quick fix or one-time setup? Hire by the hour — no contracts, no minimums. Perfect for funnel edits, workflow fixes, troubleshooting, or short integration tasks.
See What's Included In Each Plan
| Feature | Growth — $700 | Power — $1,250 | Elite — $1,500 |
|---|---|---|---|
| Daily Hours | 4 hrs/day | 8 hrs/day | 8 hrs/day |
| Funnels & Website Building | ✓ | ✓ | ✓ |
| Email & SMS Automations | ✓ | ✓ | ✓ |
| CRM & Pipeline Management | ✓ | ✓ | ✓ |
| Voice AI (VAPI, Retell, Closebot) | ✓ | ✓ | ✓ |
| Zapier, Make & n8n Integrations | ✓ | ✓ | ✓ |
| A2P/10DLC Registration | ✓ | ✓ | ✓ |
| Full CRM & Funnel Audit | — | ✓ | ✓ |
| Daily Workflow Management | — | ✓ | ✓ |
| Dashboard Customization | — | ✓ | ✓ |
| Custom-Coded Pages (HTML/CSS/JS) | — | — | ✓ |
| Custom API & Webhook Development | — | — | ✓ |
| Advanced Scripts & Add-Ons | — | — | ✓ |
| Priority Support | — | — | ✓ |
| Zoom Availability | Fixed Hours | Anytime (Biz Hrs) | Anytime (Biz Hrs) |
| Loom Support Videos | ✓ | ✓ | ✓ |
| Dedicated Project Manager | ✓ | ✓ | ✓ |
Up and Running in 5 Days or Less
A simple 4-step process to get your dedicated expert working on your account.
Book a Free Call
Tell us about your firm, your setup, and what you need. We'll recommend the perfect plan.
We Match Your Expert
We assign a trained VA who specializes in your niche and the exact tasks you need.
Onboarding & Audit
Your expert audits your account, organizes your CRM, and sets up communication channels.
Work Begins
Your VA executes daily. Track progress via ClickUp, Trello, Asana, Slack, or your preferred tool.
Want your own team to become GHL-certified?
All our VAs go through HighLevel's official certification program. If you're training in-house staff, refer them through our partner link — same exam, same certification, partner pricing.
A Properly Managed, Organized Experience
Not just task completion — a partnership built on transparency and trust.
✅ No Hidden Fees, Ever
All prices are transparent and in USD. What you see is what you pay.
✅ No Contracts Required
Stay because you love the work, not because you're locked in.
✅ NDA Ready
Need us to sign an NDA? Absolutely. Your data and processes are protected.
✅ Free Project Manager
Your VA and our PM join your channels. Track quality at no extra cost.
✅ 100% White Label
We always represent your firm name. Your brand takes center stage.
✅ Loom Support Videos
Every task includes a walkthrough so you know exactly what was done.
Got Questions? We've Got Answers.
Your VA starts within 5 days after payment. During onboarding, they'll audit your GHL account and set up communication channels so everything is ready from day one.
You choose the platform — ClickUp, Trello, Asana, Slack, or anything else. Your VA and our project manager join your channels. Daily progress updates and Loom walkthroughs included.
Yes — anytime. No contracts, no penalties. Move from Growth to Power, or scale down if your workload changes. We bill the new rate from the start of the next cycle.
Elite adds developer-level work: custom-coded pages (HTML/CSS/JS), custom API and webhook development, advanced scripts, WordPress + GHL integration, and a dedicated project manager. Best for firms that need a full dev team.
No. A dedicated project manager is included free with every plan. They join your channels alongside your VA to ensure quality and progress.
We prefer Central / Eastern US time, but our VAs are flexible. You choose the working hours that align with your firm and team.
Yes. On client calls, emails, and Slack/Zoom, your VA represents your gym or studio. Your clients will never know they're working with our team.
Use the Pay-As-You-Go hourly option at $20/hr. No contracts, no minimums — perfect for a single workflow build, A2P registration, or funnel fix.
Absolutely. Hire a GHL VA + Designer + Ads Expert + Blog Writer all from one place. We coordinate them under one shared project manager.